Venue Procedures

Displaying and Selling Art at HCAA Events

All Resident Members of HCAA are entitled to display and sell their works at any of the numerous venues staged by and for HCAA throughout the year.  There are a number of “standard” venues that have been used by HCAA for several years.  Lessons learned from these events have been incorporated into the Procedures noted in this article.  Our Members work hard to present HCAA and each Artist’s work in the most favorable light.  We certainly want a professional and appealing display of everyone’s efforts, so it would be appreciated by our hard-working volunteers for members to read, understand, and adhere to these Procedures.  Each venue has a scheduled “installation” period, which is when the art accepted for display to the public will be arranged, tagged, and set up.   Note: Art from the previous event and any pieces not included in the new installation must be removed from the site on the installation date.  You can imagine that doing this many times per year can be tedious and difficult unless everyone involved does his/her part.  Please read on to learn what part you can play.

General Procedures

We have a standard venue registration process and some general guidelines applicable to all installations.   All current members will receive an email announcement before the install date including a spreadsheet to be completed by the artist and returned to This email address is being protected from spambots. You need JavaScript enabled to view it..   The due date for registering and returning the spreadsheet is generally the Wednesday before the date of the install.  Timely registration ensures that labels for your pieces can be printed before the installation and that your pieces will be included on the printed Sales List. If you do not have an email address, discuss arrangements with one of our officers.  You will be encouraged to notify someone who does use email to register for you.

Your cooperation is appreciated since it will help assure the installation process proceeds smoothly and efficiently at each venue.

Standardized loan agreements will also be attached to the email.  You can download the agreements specific to each venue and save them on your computer. That way you will have them for all time!  Artists should complete and sign the agreements and bring them to the install. We recommend you keep a copy for yourself.

If you have a Gmail address and know how to use google drive, please notify the Recording Secretary at the email address above, and you can be added to the Gmail users listserve.  You will be allowed  to register directly online through Google Drive.  You will still need to bring a hard copy of your agreements to the install.

For all installations, your piece should be securely wired and include your name, piece name, and price on the back of the piece.  HCAA reserves the right not to hang pieces considered inappropriate to the venue.  Generally, this excludes nudity, political themes, and profanity.  Because these installations are done as a public service, HCAA and the venue operators are not liable for any loss or damage to your piece while installed and exhibited.  If you stay for the installation, pick up your labels and tape them to the lower right corner of your work.  If you don’t stay, someone will have to do this for you, so it is important that you have labeled your piece on the back.

All artists are responsible for picking up their work from the previous exhibit. If you had work hanging but cannot pick it up, make arrangements in advance for someone else to pick it up for you at the next installation time.

You can see examples of some of the art that is currently on display at each of our usual venues by looking at the slide show on our website Home Page.  Instructions for each of those specific venues are included below:

Franklins Restaurant

At the Franklins site, members are required to drop off work by the reception area, along the walls.  Your loan agreement form should be given to the Tag Team, in the corner front right as you enter from the side door.

Work from the previous exhibit will be placed on the lower level, along the window benches and in booths.  Ask for help, if assistance is needed in taking down work or in hanging work.  All pieces at Franklins are numbered on the wall and on the Sales List.  If you stay for the installation, pick up your labels, tape them to the lower right corner of your piece, and inform the Tag Team of the wall number of your piece(s).

Fleishers Jewelers of Maryland

Fleishers is a small venue. We drop off and pick up and generally hang only one work per participant, generally not much larger than 16 x 20.  The coordinator will assist you in where to leave work and pick up.  Leave your loan agreement with the curator.  No tags for this exhibit.

Prince Georges Plaza Community Center

Two exhibits occur at this site.  We drop off new work along the wall to the left as you enter.  Work from previous exhibits is put on the opposite wall by the tables.  There is an opportunity for one artist per exhibit to have a Solo Wall and hold a reception.  Sign-up for the Solo Wall occurs once a year. Leave your loan agreement with the curator or Tag scribe. Tape your labels to your work in the lower right corner.

Doctors Community Hospital

Enter at the main entrance, and get a hospital visitor name tag from the Welcome Desk.  Drop off new work in the first corridor past the Welcome Desk.  Give your loan agreement to the Tag Team sitting in the enclosed area to the right of the entrance.  Work from previous exhibits will be sitting in the Lobby area along the walls (near the Gift Shop).

Ask, if help is needed to install or move work.  Pieces at Doctors Hospital are numbered.  If you stay for the installation, pick up your labels, and tape them to the lower right corner of your work; notify the Tag Team of the wall numbers next to your work.

Old Line Wine & Spirits Bistro

There are two locations for installation at Old Line.  The first is right and straight ahead by the curtained area, as you enter building.  This area is for large works at least 18 x 24 or larger.  The second area is in the far right corner of the store behind the Bistro.  Turn left as you enter the Bistro; the corridor to the left of the bar is the second install area for small to medium-size works.  A Tag Scribe should be sitting at one of the tables in the Bistro to take your loan agreement.  Pick up and tape your labels in the lower right corner of your work.  New work goes to the middle of the corridor on both sides.  Work from previous exhibits will be placed at the beginning of the corridor.

Note:

If, on some rare occasion, you are unable to register on time - your pieces may be hung if room is available.  As soon as you arrive, please notify the Tag Team, add your registration information to the Sales List, and follow the remaining directions for what to do at that installation site.